Privacy Policy

Introduction

Black Maple Athletics ("we," "us," or "our") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website and use our services, including tournament registration and payment processing.

Information We Collect

How We Use Your Information

We use the information we collect to:

• Process tournament registrations and payments
• Communicate with you about tournament schedules, changes, and updates
• Verify participant eligibility (19+ age requirement)
• Send registration confirmations and payment receipts
• Respond to inquiries and provide customer support
• Improve our website functionality and user experience
• Send marketing communications (with your consent)
• Comply with legal obligations and enforce our terms
• Detect and prevent fraud or unauthorised transactions

Cookies and Tracking Technologies

We use cookies and similar tracking technologies to enhance your browsing experience and analyse website traffic. Cookies are small text files stored on your device.

Information Sharing and Disclosure

We do not sell your personal information. We may share your information with:

• Service Providers: Third-party companies that help us operate our business (e.g., Stripe for payment processing, email service providers, hosting services)
• Tournament Venues: Facility partners who require team rosters and contact information for event coordination
• Legal Requirements: When required by law, court order, or government authority
• Business Transfers: In connection with a merger, acquisition, or sale of assets
• Protection: To protect our rights, property, safety, or that of our users

Data Security

We implement reasonable security measures to protect your information from unauthorised access, disclosure, alteration, or destruction. These measures include:

• Secure Socket Layer (SSL) encryption for data transmission
• PCI DSS compliant payment processing through Stripe
• Regular security audits and vulnerability assessments
• Restricted access to personal information on a need-to-know basis
• Secure data storage with encrypted databases

Important: While we strive to protect your information, no method of transmission over the internet is 100% secure. You provide information at your own risk.

Data Retention

We retain your personal information for as long as necessary to fulfill the purposes outlined in this Privacy Policy, comply with legal obligations, resolve disputes, and enforce our agreements. Registration and payment records are typically retained for 7 years for accounting and tax purposes.

Your Privacy Rights

You have the right to:

• Access the personal information we hold about you
• Request correction of inaccurate or incomplete information
• Request deletion of your personal information (subject to legal requirements)
• Object to or restrict certain processing of your information
• Withdraw consent for marketing communications at any time
• Request a copy of your data in a portable format

To exercise these rights, please contact us at info@blackmapleathletics.ca.

Children's Privacy

Our tournaments require all participants to be 19+ years of age. We do not knowingly collect personal information from individuals under 19. If we become aware that we have collected information from someone under 19, we will take steps to delete that information promptly.

Third-Party Links

Our website may contain links to third-party websites (e.g., venue websites, sponsor sites). We are not responsible for the privacy practices of these third parties. We encourage you to review their privacy policies before providing any personal information.

Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of any material changes by posting the new policy on this page and updating the "Last Updated" date. Your continued use of our services after changes are posted constitutes acceptance of the updated policy.